The TopCast: The Official Music Teachers' Podcast

• 405: Assess, Plan & Execute: Execute Your Weekly and Daily Plans Using Google Calendar

  In this final episode of the Assess, Plan & Execute series, we’re diving into the crucial step of executing your weekly and daily plans. I’ll walk you through how to break down your quarterly goals into manageable tasks, structure your schedule for maximum efficiency, and stay flexible when life happens. Whether you prefer digital tools or pen and paper, this episode will help you build a system that keeps you on track. Let’s put your plan into action and set you up for success! The importance of executing weekly and daily plans to achieve long-term goals. Tara shared how she uses Google Calendar to organize tasks and block time effectively. Her color-coding system to prioritize urgent tasks and reschedule incomplete ones. She highlighted the importance of morning productivity and how she structures her day accordingly. How blocking time for personal activities helps maintain work-life balance. How she tracks priorities by breaking down tasks within each time block. The value of completing essential tasks first, using the “eat the frog” method. She recommended creating a routine that aligns with personal productivity peaks. About Tara Wright Tara Wright is an Education and Operations Director, Creative Strategist, and Music Educator who helps music educators transform their teaching studios and businesses through innovative strategies, clear processes, and actionable tools. Known for her no-fluff advice, Tara blends creative thinking with real-world solutions to make complex systems simple and effective. With over 20 years of teaching experience and 10+ years in operations management, Tara brings expertise in branding, copywriting, and process improvement to the music industry. She has overseen the creation of impactful content, from managing digital media platforms to developing professional training materials. Tara’s work inspires music educators to build thriving studios while balancing creativity with practicality. Tara’s certifications include Google Project Management, Google Workspace Administration, and Google E-commerce Marketing. She also holds degrees in photography, music education, genetic engineering, and marketing, which fuel her unique approach to problem-solving and innovation. When not optimizing workflows or mentoring teams, Tara raises ostriches, Great Danes, and other two- and four-legged friends on her farm near St. Louis. You’ll often find her taking her Jeep off-road or exploring a new hobby because learning is her ultimate joy. Tara’s advice is grounded in experience and designed to inspire action. Whether it’s simplifying studio operations, enhancing marketing strategies, or sparking creativity, Tara’s solutions resonate with educators ready to grow. Thank you for tuning in! Consider implementing the ideas from this podcast by writing several actionable steps for your teaching practice if it’s inspired you. If you enjoyed today’s show, please leave us a review on Apple Podcasts, which helps other teachers find our show. Stay updated by subscribing to this show, and get automatic delivery to your device every time a new episode goes live! We publish on Mondays weekly. TopMusicPro 14-Day Free Trial Heard about TopMusicPro Membership? As a valued podcast listener, I’d like to offer you a special chance to try our community free for 14 days. You can access a treasure trove of teaching resources, professional development courses, and creative lesson ideas. Click the link below to access your exclusive 14-day free trial for our Studio Membership. TOPMUSICPRO MEMBERSHIP 14-DAY FREE TRIAL

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• 404: Assess, Plan & Execute with Tara Wright: Execute and Assess Your Quarterly Plan

  Today, we’re continuing the Assess, Plan & Execute series by diving into the next crucial step—executing and assessing your quarterly plan. Now that we’ve mapped out our goals, it’s time to put them into action while regularly evaluating our progress. I’ll share strategies to stay on track, make adjustments when needed, and ensure your quarterly plan is setting you up for success. Let’s keep moving forward and make the most of this quarter!Tara shared how quarterly planning helps organize the year without feeling overwhelming.She explained that planning three months at a time allows for flexibility when life changes.Importance of marking non-negotiable dates like vacations, work commitments, and family events.How color-coded sticky notes and dry/wet erase markers help visually organize schedules.Her approach to mapping out projects, launches, and major events.Why scheduling rest periods after intense work periods is essential for balance.Her method for tracking long-term goals, like obtaining her pilot’s license.How she plans and schedules social media content to stay consistent.The importance of batching content to make posting easier and more manageable.How to evaluate the past quarter with a self-assessment.Why reviewing accomplishments and challenges helps refine future plans.How financial check-ins help track income, expenses, and business growth.She encouraged keeping quarterly assessments for future reference and long-term improvement.About Tara WrightTara Wright is an Education and Operations Director, Creative Strategist, and Music Educator who helps music educators transform their teaching studios and businesses through innovative strategies, clear processes, and actionable tools. Known for her no-fluff advice, Tara blends creative thinking with real-world solutions to make complex systems simple and effective.With over 20 years of teaching experience and 10+ years in operations management, Tara brings expertise in branding, copywriting, and process improvement to the music industry. She has overseen the creation of impactful content, from managing digital media platforms to developing professional training materials. Tara’s work inspires music educators to build thriving studios while balancing creativity with practicality.Tara’s certifications include Google Project Management, Google Workspace Administration, and Google E-commerce Marketing. She also holds degrees in photography, music education, genetic engineering, and marketing, which fuel her unique approach to problem-solving and innovation.When not optimizing workflows or mentoring teams, Tara raises ostriches, Great Danes, and other two- and four-legged friends on her farm near St. Louis. You’ll often find her taking her Jeep off-road or exploring a new hobby because learning is her ultimate joy. Tara’s advice is grounded in experience and designed to inspire action. Whether it’s simplifying studio operations, enhancing marketing strategies, or sparking creativity, Tara’s solutions resonate with educators ready to grow.Thank you for tuning in!Consider implementing the ideas from this podcast by writing several actionable steps for your teaching practice if it’s inspired you.If you enjoyed today’s show, please leave us a review on Apple Podcasts, which helps other teachers find our show.Stay updated by subscribing to this show, and get automatic delivery to your device every time a new episode goes live! We publish on Mondays weekly.TopMusicPro 14-Day Free TrialHeard about TopMusicPro Membership? As a valued podcast listener, I’d like to offer you a special chance to try our community free for 14 days. You can access a treasure trove of...

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• 403: Assess, Plan & Execute with Tara Wright: Plan Your Quarter

  Today, we’re continuing the Assess, Plan & Execute series by diving into the next crucial step — planning your quarter. Now that we’ve mapped out the big picture for the year, it’s time to break it down into actionable, manageable goals. I’ll guide you through setting priorities, aligning your schedule with life’s seasons, and focusing on what truly moves your business forward. Let’s get strategic, stay realistic, and set up the next three months for success!The importance of planning quarterly to manage time, money, and goals effectively.Tara emphasized that life seasons impact scheduling, requiring flexibility in goal setting.Why assessing available time is crucial before committing to new projects or goals.How reducing unnecessary tasks, like excessive social media use, can free up time for business growth.She highlighted the need to set revenue goals each quarter and track income sources.The importance of identifying the primary revenue stream to focus on for each quarter.Tara encouraged writing down big dreams and breaking them into small, realistic quarterly goals.She recommended setting no more than three key goals per quarter to stay focused.How goal setting applies to business projects like launching a summer camp, requiring early preparation and marketing.Why batching tasks, such as handling finances on specific days, can improve efficiency.The importance of dedicating regular time blocks to work on long-term business goals.About Tara WrightTara Wright is an Education and Operations Director, Creative Strategist, and Music Educator who helps music educators transform their teaching studios and businesses through innovative strategies, clear processes, and actionable tools. Known for her no-fluff advice, Tara blends creative thinking with real-world solutions to make complex systems simple and effective.With over 20 years of teaching experience and 10+ years in operations management, Tara brings expertise in branding, copywriting, and process improvement to the music industry. She has overseen the creation of impactful content, from managing digital media platforms to developing professional training materials. Tara’s work inspires music educators to build thriving studios while balancing creativity with practicality.Tara’s certifications include Google Project Management, Google Workspace Administration, and Google E-commerce Marketing. She also holds degrees in photography, music education, genetic engineering, and marketing, which fuel her unique approach to problem-solving and innovation.When not optimizing workflows or mentoring teams, Tara raises ostriches, Great Danes, and other two- and four-legged friends on her farm near St. Louis. You’ll often find her taking her Jeep off-road or exploring a new hobby because learning is her ultimate joy. Tara’s advice is grounded in experience and designed to inspire action. Whether it’s simplifying studio operations, enhancing marketing strategies, or sparking creativity, Tara’s solutions resonate with educators ready to grow.Thank you for tuning in!Consider implementing the ideas from this podcast by writing several actionable steps for your teaching practice if it’s inspired you.If you enjoyed today’s show, please leave us a review on Apple Podcasts, which helps other teachers find our show.Stay updated by subscribing to this show, and get automatic delivery to your device every time a new episode goes live! We publish on Mondays weekly.TopMusicPro 14-Day Free TrialHeard about TopMusicPro Membership? As a valued podcast listener, I’d like to offer you a special chance to try our community free for 14 days. You can access a treasure trove of teaching resources, professional

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• 402: Assess, Plan & Execute with Tara Wright: Plan Your Year

  In this episode, we’re jumping back into the Assess, Plan & Execute series after a short break. Now that we’ve assessed where we’ve been and mapped out our ideas, it’s time to focus on yearly planning. I’ll walk you through my process for organizing priorities, scheduling non-negotiables, and creating a balanced plan that supports both work and life. Let’s dive back in and take control of your year! Tara shared that she starts her planning process with a yearly overview to balance work and life. The importance of bulk scheduling to maintain a structured and manageable workflow. She uses yearly, quarterly, weekly, and daily planners to stay organized. Recommendations for using large wall calendars for a clear visual of the year’s schedule. She plans for launch periods in her various businesses, ensuring she blocks off time accordingly. Adjusting plans as needed but try to stick to schedule as much as possible. She assesses each quarter to see if her workload is balanced or needs adjustments. She encourages others to try her planning methods and share their setups online. Links Mentioned Click here to SUBSCRIBE to TopMusic AI Newsletter Large yearly calendar Large frame Sticky notes size 1.5” x 2” Sticky notes size 0.6” x 3” Expo dry erase markers Expo wet erase markers About Tara Wright Tara Wright is an Education and Operations Director, Creative Strategist, and Music Educator who helps music educators transform their teaching studios and businesses through innovative strategies, clear processes, and actionable tools. Known for her no-fluff advice, Tara blends creative thinking with real-world solutions to make complex systems simple and effective. With over 20 years of teaching experience and 10+ years in operations management, Tara brings expertise in branding, copywriting, and process improvement to the music industry. She has overseen the creation of impactful content, from managing digital media platforms to developing professional training materials. Tara’s work inspires music educators to build thriving studios while balancing creativity with practicality. Tara’s certifications include Google Project Management, Google Workspace Administration, and Google E-commerce Marketing. She also holds degrees in photography, music education, genetic engineering, and marketing, which fuel her unique approach to problem-solving and innovation. When not optimizing workflows or mentoring teams, Tara raises ostriches, Great Danes, and other two- and four-legged friends on her farm near St. Louis. You’ll often find her taking her Jeep off-road or exploring a new hobby because learning is her ultimate joy. Tara’s advice is grounded in experience and designed to inspire action. Whether it’s simplifying studio operations, enhancing marketing strategies, or sparking creativity, Tara’s solutions resonate with...

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• 401: Curious About AI? Check Out Our New AI Podcast with Tara Wright

  Curious about AI and how it can help your teaching studio? In this episode, we're chatting with Tara Wright, the creative force behind the TopMusic AI Podcast and an expert in streamlining music education with technology. Tara shares how AI can save teachers time, enhance creativity, and simplify business tasks — without replacing the human touch. We discuss practical AI tools, the power of well-crafted prompts, and how teachers can start using AI today. Tune in to discover how AI can transform your teaching! Tara shared a brief overview of her teaching background as a multi-teacher and running a multi-instrument studio for 10 years. TopMusic AI Podcast, featuring AI-generated segments followed by Tara’s real-life insights. How Tara uses AI and how she trained AI to replicate her writing style and voice. Understanding AI  and how to use it as a music teacher. What are prompts & prompt engineering. AI’s practical applications for music teachers. Discussion about AI and its role in music teaching. The future of AI and online presence. Using AI in your music teaching studio. More about TopMusic AI Podcast & newsletter. Some teacher feedback and adjustments. Links Mentioned Find our more about TopMusic AI Podcast here Click here to subscribe to TopMusic AI Podcast. ChatGPT Claude AI Bard AI (now Gemini) Today's Guest Tara Wright is an Education and Operations Director, Creative Strategist, and Music Educator who helps music educators transform their teaching studios and businesses through innovative strategies, clear processes, and actionable tools. Known for her no-fluff advice, Tara blends creative thinking with real-world solutions to make complex systems simple and effective. With over 20 years of teaching experience and 10+ years in operations management, Tara brings expertise in branding, copywriting, and process improvement to the music industry. She has overseen the creation of impactful content, from managing digital media platforms to developing professional training materials. Tara’s work inspires music educators to build thriving studios while balancing creativity with practicality. Tara’s certifications include Google Project Management, Google Workspace Administration, and Google E-commerce Marketing. She also holds degrees in photography, music education, genetic engineering, and marketing, which fuel her unique approach to problem-solving and innovation. When not optimizing workflows or mentoring teams, Tara raises ostriches, Great Danes, and other two- and four-legged friends on her farm near St. Louis. You’ll often find her taking her Jeep off-road or exploring a new hobby because learning is her ultimate joy. Tara’s advice is grounded in experience and designed to inspire action. Whether it’s simplifying studio operations, enhancing marketing strategies, or sparking creativity, Tara’s solutions resonate with educators ready to grow. Thank you for tuning in! Consider implementing the ideas from this podcast by writing several actionable steps for your teaching practice if it’s inspired you. If you enjoyed today’s show, please leave us a review on Apple Podcasts, which helps other teachers find our show. Stay updated by 

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